Job Purpose
Handling custody function of all original borrowing documentation stationed in UAE.
Preserve and maintaining borrowing and related documents are in the safe vault.
Operating and controlling “Dual Custody” process of borrowing documentation held in the safe vault.
Controlling security creation process with regulators in UAE with representing the Bank.
Managing and distribution of Credit Approvals.
Managing lodgment of executed borrowing and related documents with accurately file borrowing and related documents digitally and physically in respective customer folders.
Providing support for documentation verification and documentation control process.
Provide management information related Documentation and Collateral process
Key Result Areas
- Ensure that all borrowing and related documents are physically lodged in the vault under “Dual Custody” of designated custodians from the Documentation Unit and managing dual control procedure.
- Representing the Bank at government regulators for creation of collaterals for borrowing exposures.
- Managing and initiating collateral creation and release for borrowing exposures.
- Timely and accurately distribution of credit approvals.
- Review the documentation lodgment sheets (digital/physical) and ensure that all documents have been received as mentioned in such sheets.
- Ensure that documentation lodgments have been signed off/authenticated by the appropriate official.
- Ensure that documents accepted are filed accurately digitally and physically in respective customer folders in the digital filling system as well as physically.
- Ensure listing of all documents received related to borrowing clients in the digital filling system with updating for expiry/deferral/any discrepancy in the document and follow-up until the resolution.
- Ensure that all necessary appropriate approvals have been obtained prior to release of borrowing and related documents.
- Update system and related records for the documents that have been released from the vault.
- Ensure that all necessary standard operating procedures adhered.
- Ensure that all required management information reports generated timely and accurately out of data bases maintains at the Unit.
- Ensure that RCSA is up to date for relevant work area.
- Ensure that relevant audit actions being addressed on timely and accurately manner.
- Ensure Audit rating maintained as “Satisfactory”.
- Ensure to upkeep accurate data management functionalities related to Corporate Documentation Unit.
- Ensure special assignments and projects related to Corporate Documentation completed in acceptable timelines.
- Ensure relevant system testing are handled when Corporate Documentation unit implementing new systems and enhancements.
- Ensure of implementation of digitalization and artificial intelligence related initiatives implemented by the Bank in area of work
