Project Executive (m/f/d)

Project Executive

Location: Abu Dhabi, UAE
Employment Type: Permanent / Full-Time
Seniority: Junior to Mid-Level Project Delivery Professional

Overview

We are seeking a highly organised and proactive Project Executive to support the successful delivery of technology and digital transformation projects. This role is ideal for an individual who enjoys coordinating multiple stakeholders, tracking project activities, maintaining governance processes, and ensuring projects remain on track.

Working closely with Project Managers, technical teams, clients, and vendors, the successful candidate will play a key role in supporting project planning, reporting, documentation, and delivery activities across a portfolio of technology initiatives.

Key Responsibilities

Project Planning & Reporting

• Support Project Managers in developing and maintaining project plans, schedules, milestones, and delivery roadmaps.
• Track project progress and proactively identify risks, issues, delays, and resource constraints.
• Prepare project status reports, dashboards, presentations, and governance packs for stakeholders.
• Assist with project forecasting, resource planning, and delivery tracking activities.
• Ensure project data remains accurate, current, and accessible.

Stakeholder Coordination

• Coordinate activities between technical teams, business stakeholders, clients, and third-party vendors.
• Organise project meetings, workshops, steering committees, and governance sessions.
• Prepare meeting agendas, document minutes, and track follow-up actions through to completion.
• Manage onboarding activities, access requests, resource scheduling, and project logistics.
• Maintain clear communication channels across all project participants.

Documentation & Governance

• Maintain project documentation, including RAID logs, action trackers, change requests, approvals, and project registers.
• Support requirements gathering sessions and document agreed scope, deliverables, and acceptance criteria.
• Ensure governance processes are followed throughout the project lifecycle.
• Track project milestones, approvals, dependencies, and decision logs.
• Maintain version control and document repositories.

Delivery Support

• Coordinate User Acceptance Testing (UAT), deployment readiness activities, and project handovers.
• Monitor completion of project deliverables and track client approvals and sign-offs.
• Support project budgeting activities, purchase order tracking, invoicing documentation, and financial administration.
• Assist with project closure activities and lessons-learned exercises.
• Contribute to continuous improvement of delivery processes and project management standards.

Required Experience

• Bachelor's Degree in Business Administration, Information Technology, Engineering, Project Management, or a related discipline.
• 2-4 years of experience supporting projects within technology, digital transformation, software delivery, infrastructure, or professional services environments.
• Experience working within structured project delivery frameworks.
• Strong organisational skills and ability to manage multiple priorities simultaneously.
• Experience coordinating stakeholders across technical and business teams.

Preferred Certifications

• CAPM (Certified Associate in Project Management)
• PRINCE2 Foundation
• Agile Foundation Certification
• Scrum Fundamentals Certification

Technical & Professional Skills

Project Delivery

• Project Planning & Scheduling
• Risk, Assumption, Issue and Dependency (RAID) Management
• Change Control Processes
• Project Governance
• Resource Coordination
• Stakeholder Management

Tools & Reporting

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Project
• Jira
• Asana
• Confluence
• Power BI (advantageous)

Communication & Administration

• Meeting Coordination
• Action Tracking
• Documentation Management
• Status Reporting
• Presentation Preparation
• Vendor Coordination

Delivery Methodologies

• Agile Delivery
• Scrum
• Kanban
• Waterfall Project Delivery