ADNOC · Abu Dhabi, United Arab Emirates
Ensure the provision of centralized contract development activities to meet Company’s all contracting requirements in a cost-effective, timely and efficient manner.
Handle complex and high value contracts as assigned including development of complete and accurate contracts for all Company works and services requirements.
Recommend qualification / evaluation criteria and negotiation strategies. Coordinate with and advise Users on various contractual and commercial matters.
Evaluate claims/requests for contract variations and maintains follow-up until closeout of contract file.
Tender Planning, Contracts Strategy Development & Implementation
• Develop contracting activities plan for each tender in line with Company’s requirement.
• Review contracting strategies, tendering procedures, method of reimbursement and prepares initial shortlist of bidders.
• Ensure that accurate tender documents are compiled and completed from technical, contractual, commercial, financial and legal point of view as well as all relevant criteria are approved and included in the invitation to tender.
• Consult with Finance and Legal personnel, at appropriate level, on issues pertaining to the development of standard form of contracts as well as on the approval of deviations from standard terms and conditions for assigned Tenders / Agreements.
• Prepare the necessary forms for opening of the priced and un-priced bids as per Company procedures. Participates at bid opening as per Delegation of Authority. Ensure utmost fairness and strict confidentiality of the bidding process, as per Company procedures.
Bid Negotiations:
• Ensure timely and accurate preparation of the necessary paper work and participate in negotiation meetings with bidders as required.
Tender Evaluation, Award & Project closeout:
• Review and conduct techno-commercial evaluation of bids and short list recommended Contractor with justification and basis for management approval.
• Ensure accurate preparation of the Letter of Award to the approved Contractor as per Delegation of Authority and plan and ensure timely execution of the Agreement.
• Support and advise User on contract interpretation / procedures/ management and closeout advisory services while administering contracts.
Variation order/Claim Management:
• Review and evaluate claims in light of contractual obligations and clauses; prepare recommendations to settle such claims.
• Prepare Letter of Award (LOA) as per standard correspondence template registers Contract in SAP to obtain Contract Number, upon receipt of Award approval, forward LOAs for ADNOC delegated signature and then arranges for Contractor’s collection and confirmation of receipt.
• Upon return of 1No. fully signed Letter of Award (LOA) from Contractor, review and check that LOA is correctly executed, review and endorse standard correspondence memorandum distributing LOA to End User and Finance; CDM to review and issue memorandum.
• Prepare Contract Document (in co-ordination with End User as necessary) through consolidating Tender Bulletins, Bidder’s Technical Bid submittal and Bidder’s replies to Tender Clarifications into the original RFT document, using Contracts Division Checklist guidelines, for review and checking by CDM.
• Review / endorse standard correspondence forwarding Final Contract Document to End User Unit Manager for review / concurrence.
• Upon receipt of End User Unit Manager’s concurrence (or comments) to the Contract Document, review comments and update Contract if comments are technically correct and / or contractually acceptable. Arrange for 2No. original Contracts to be printed, then page checks and initials each page of both Contracts. Reviews / endorses standard correspondence letter issuing Contracts to Contractor for signature; CDM to review and issue letter if award has previously been confirmed by a Letter of Award, otherwise letter issuing Contracts will need to be signed by ADNOC’s delegated signatory.
• Upon Contractor’s return of 2No. signed original Contract Documents, review documents against Contracts Division checklist to ensure Contracts have been correctly executed by Contractor. Arranges for internal circulation for ADNOC signature as per Delegation of Authority and thereafter:
a) Review / endorse standard letter issuing 1No. fully signed Contract to Contractor; CDM to review and issue letter. Obtain contractor confirmation of receipt of Contract.
b) Review / endorse standard regret letter informing unsuccessful Bidders of the close of the Bid process.
• Prepare and follow Contracts Division Checklist of items to be raised / addressed with End User’s Contracts Administrator prior to the Kick-off meeting with the appointed Contractor, together with those items to be raised / addressed to the appointed Contractor by the Contracts Administrator during the Kick-off Meeting. CDM & CDVP to be kept informed of Contracts Administrator’s arranged Kick-off meeting, should there be a need to attend.
• Receives End User Contract Request (as allocated by CDM) for commercial evaluation of an ADNOC generated Variation or a Contractor submitted Claim; obtain End User’s concurrence to Variation technical elements and that an approved budget is available. Obtain Management approval and formalize Variation with Contractor.
• Track progress of Contract duration, in order to initiate reminder to End User’s Contracts Administrator, regarding the time period and requirements for implementing optional years, requesting extensions of Contract, confirming the completion certificates are to be issued as per the Contract Completion date, with no Liquidated Damages applicable.
Supervision
• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
Budgets
• Provide input for preparation of the functional budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives.
• Investigate and highlight any significant variances to support effective performance and cost control
Policies, Systems, Processes & Procedures
• Implement approved Section / Department policies, processes, systems, standards and procedures in order to support execution of the Section’s / Department work programs in line with Company and International standards.
Performance Management
• Contribute to the achievement of the approved Performance Objectives for the function in line with the Company Performance framework.
Innovation and Continuous Improvement
• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best Industry standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
• Provide inputs to prepare Section MIS and progress reports for Company Management.
Performance Management
• Contribute to the achievement of the approved Performance Objectives for the function in line with the Company Performance framework.
Innovation and Continuous Improvement
• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best Industry standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
• Provide inputs to prepare Section MIS and progress reports for Company Management.
Contact with line Manager/ peers and other employees within the company/Group as required
Contact with external parties including consultants, third party service providers, and government agencies as required
Bachelor’s degree in any Engineering Discipline.
• 8 or more years of in varied contracts development and administration related functions in an oil/gas.
• Technical understanding of building, reviewing and finalising various contracts and tendering process
• Good understanding of regulation and control and other relevant legal guidelines
• Good knowledge and experience in conflict avoidance and contracts dispute resolution
Revenues/ Budget: As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports: As per organization chart
Certified in FRICS (Full Member of Royal Institute of Chartered Surveyors) is preferable.
Physical Effort
Minimal
Work Environment
A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.
Job Family / Sub Job Family: Commercial / Contracts
Confirmed on the employer’s own board 5h ago.
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